Tournament Hosts
- How many courts do I need to host a local tournament?
- What type of court surface do I need to host a local tournament?
- Can I sell food and beverages at my local tournament?
- Can I have a local sponsor involved with my tournament?
- What happens if I have to reschedule my local tournament?
- What happens if I have to cancel my Local tournament?
- Do I need to know my local tournament date prior to signing up as Host Facility?
- Can I add, change, or cancel divisions to host at my tournament after I have signed up?
- Can I host multiple local tournaments?
- Can I host my local tournament at different locations?
- Can I host the tournament over multiple days?
- How many teams qualify for advancement from my local tournament?
- How do I promote my Local tournament?
- How many teams do I need to host a Local tournament?
- How can I make sure I recruit 24 teams?
- What if I don’t have 24 teams signed up for my local tournament?
- What is the deadline for teams to sign up for my local tournament?
- Can I have registration the day of my local tournament?
- How do I process the entry fee if a team signs up on the day of my local tournament?
- Can my local tournament be “members only” or is it required to be open to the public?
- I forgot my log in and password. How do I find it?
- How many divisions do I need to host?
- What is the minimum number of teams per division?
- I have 24 teams, but only across 2 divisions. Can I still host a tournament?
- My club already has a family tournament. Can I use my existing tournament for NFTC winners as well?
- What are the responsibilities of my club as a Host Facility?
- What are the benefits of being a Host Facility?
- How much time will I need to host a local tournament?
- How do teams advance in the National Family Tennis Championships?
- Are there any age divisions?
- What is the youngest age a player can be to participate?
- What is provided in the Marketing Kit?
- When will I receive my Marketing Kit?
- What is provided in the Tournament Kit?
- When will I receive my Tournament Kit?
- Where will the Super Regional Playoffs be held?
- Can I use the NFTC logo on my website and facility promotional materials?
- When will I receive my portion of each team entry fee?
- If my local tournament is cancelled, do I need to send back the Tournament Kit?
- When should I host my Local tournament?
- What are the rules for substitutions?
» Tournament Hosts
- Register your tournament with the NFTC National office
- Agree to participation and division requirements
- Promote tournament using approved marketing materials
- Schedule matches, execute tournament and submit scores
- Distribute giveaways and awards
- Support national sponsors, where appropriate
- Welcome Letter
- Postcards
- Promotional Posters
- Sample Tournament Email Blast (provided via email from the NFTC HQ)
- NFTC Banner
- NFTC Counter Table Card
- NFTC Tournament Folder, including Rules & Regulations, Checklist, etc…
- NFTC Player Bag Tag
- Tennis Balls
- Division Champion and Runner-Up Awards
How many courts do I need to host a local tournament?
The number of courts is determined by your format of play, number of divisions, and length of each event (number of days). Almost any multi-court facility can host a local tournament. You can also run the different divisions on different days giving you more flexibility. All local tournaments must be completed by June 30th.What type of court surface do I need to host a local tournament?
Any ITF Approved surface is acceptable. Play can be indoors or outdoors on hard courts, soft courts, or grass courts.Can I have a local sponsor involved with my tournament?
Yes. However, you must submit the name and nature of the business of any local sponsor and receive permission from NFTC. This is to ensure no conflicts with national sponsors, whose support makes the entire tournament possible.What happens if I have to reschedule my local tournament?
Notify NFTC (info@familytennis.com) as soon as possible, but no later than 14 days prior to your previously scheduled tournament date. All Local Tournaments must be completed by June 30th.What happens if I have to cancel my Local tournament?
Notify NFTC (info@familytennis.com) as soon as possible. We will notify any teams that have already entered your event and invite them to play in a different local tournament, if possible. If you received a Tournament Kit, you will be responsible for returning to NFTC Warehouse in Atlanta.Do I need to know my local tournament date prior to signing up as Host Facility?
No. You can simply commit to hosting an event. However, you must provide your tournament date(s) within 10 days of signing up to host a local tournament.Can I add, change, or cancel divisions to host at my tournament after I have signed up?
Yes. You can add, change, or cancel divisions up to 14 days prior to your tournament. If you cancel a division for which players have entered and the NFTC cannot find those players another local tournament to enter, your players will receive a refund. The NFTC will send your Tournament Kit 14 days prior to your start date. The quantities included in the Kit will be based on your registered teams as of 14 days prior to your tournament.Can I host multiple local tournaments?
Yes. You can host multiple tournaments at the same site or different sites. Each local tournament will need to be registered separately and meet the minimum requirements of 3 divisions of play and 24 total teams.
Can I host my local tournament at different locations?
Yes. You can host a local tournament at any facility at which you are responsible for play and have the right to host tournament play. You can also host different divisions at different locations if you wish.Can I host the tournament over multiple days?
Yes. The local tournament director determines the length of each tournament and the tournament format.How many teams qualify for advancement from my local tournament?
The winning team in each division from your local tournament qualify for the next level play in your region.How do I promote my Local tournament?
All NFTC local tournament hosts will receive a marketing kit six weeks prior to their tournament. This kit includes standard sized Posters, Postcards, and an Email Template to send to your player database. It also includes a Tournament Info Sheet for front desk staff.How many teams do I need to host a Local tournament?
Each host site is expected to recruit a minimum of 24 teams across at least three divisions. For example:
Husband & Wife: 12 Teams
Father & Son: 4 Teams
Mother & Daughter: 6 Teams
Total: 24 Teams
How can I make sure I recruit 24 teams?
Start your promotion 4 to 6 weeks prior to your local tournament using the marketing materials provided. The NFTC team will also be promoting the tournament through national media and social media efforts.
What if I don’t have 24 teams signed up for my local tournament?
NFTC will contact you 21 days prior to your scheduled event to check your progress and offer assistance. Please do not hesitate to contact us (info@familytennis.com) prior to this time.
What is the deadline for teams to sign up for my local tournament?
All teams must register online. The local tournament director will determine the registration period. However, the entry deadline cannot be less than 48 hours prior to your first scheduled match time.Can I have registration the day of my local tournament?
Online advance registration is required. The entry deadline cannot be less than 48 hours prior to your first scheduled match time.How do I process the entry fee if a team signs up on the day of my local tournament?
Teams cannot register on the day of your local tournament. Teams must register online in advance for your local tournament. NFTC will be sending your Tournament Kit based upon the number of teams registered 14 days in advance.Can my local tournament be “members only” or is it required to be open to the public?
Yes. “Members only” tournaments are allowed. However, we encourage you to open your tournament to everyone.I forgot my log in and password. How do I find it?
Visit the login area of www.familytennis.com. Follow the prompts to recover your log in and reset your password.How many divisions do I need to host?
A minimum of 3 divisions is needed to host a local tournament.What is the minimum number of teams per division?
The tournament format you choose will determine the minimum number of teams per division. However, a minimum of 4 teams is necessary to allow for a credible format (i.e. Round Robin – 3 matches with or without a playoff).I have 24 teams, but only across 2 divisions. Can I still host a tournament?
Yes. However, at this early stage of promoting your tournament, we ask that you offer play in at least 3 divisions. Our goal is to have strong representation across the US in all divisions of play.
My club already has a family tournament. Can I use my existing tournament for NFTC winners as well?
Yes. However, in order to qualify for the Super Regional Playoff and National Championships, all tournament entries must be made online via familytennis.com. In addition, The NFTC tournament branding and marketing materials must be used. By offering your players the chance to move on to the playoffs and national championship, you add an extra twist to your existing family tournaments.What are the responsibilities of my club as a Host Facility?
Your responsibilities will be to:What are the benefits of being a Host Facility?
Revenue from Entry Fees: receive 15% of $65 team entry fee. Revenue from Retail and Concessions: increase sales during tournament play. Revenue from Lessons: offer pre-tournament family doubles clinics Marketing Support: customizable marketing materials, at no costs to you. Tournament Kit: giveaways, tennis balls & awards provided, at no costs to you. Player Retention: retain existing players/members and recruit new ones. Easy to Run: player registration & tournament management all done online. Flexibility: choose amongst six divisions, select the tournament format and determine dates/times of matchesHow much time will I need to host a local tournament?
This depends on the format you decide to use. With the flexible format and you in control of your local tournament, almost any multi-court facility will be able to host a local NFTC tournament. For example, you can host a different division every week.How do teams advance in the National Family Tennis Championships?
One team from each division of play at each local tournament advances to one of four Super Regional Playoffs. Teams qualifying from their Playoff round in each division will advance to the National Championships.Are there any age divisions?
No. Play in all divisions is “Open.” However, “sons,” “daughters, cannot be 19 prior to August 15, 2013. Note: There is no age limitation in the Brother/Sister and Husband/Wife divisions. In these divisions, only, the play is completely open to all ages.
What is the youngest age a player can be to participate?
There is no minimum age.What is provided in the Marketing Kit?
When will I receive my Marketing Kit?
We expect the majority of the local tournaments to be played during the April through June time period. However, recognizing seasonal indoor markets and extreme weather markets might want to start as early as January, we will have a small number of marketing kits available as early as December 1st. Your Marketing Kit will be sent to you after your local tournament date has been selected and confirmed. You will receive the Marketing Kit within 10 days of providing your tournament date, but not before December 1st.What is provided in the Tournament Kit?
When will I receive my Tournament Kit?
A small number of Tournament Kits will be available as early as January 1st to accomodate seasonal indoor clubs and exetreme weather markets. You will receive the Tournament Kit the week of your tournament. Your roster of teams will determine the size of your Tournament Kit 14 days prior to your local tournament.Where will the Super Regional Playoffs be held?
Super Regional Playoff locations will change each year. Our goal is to minimize player travel. Check back in November for updates on the 2013 markets.Can I use the NFTC logo on my website and facility promotional materials?
Yes. You are free to use the NFTC logo for promotion of your local tournament. We will also provide you with an email template to promote your tournament to your player database. You will also receive promotional posters and postcards.When will I receive my portion of each team entry fee?
Local tournament host fees will be paid within 10 days of your submitting/posting your local tournament results.If my local tournament is cancelled, do I need to send back the Tournament Kit?
Yes. The Tournament Kit should be sent back to the NFTC Headquarters in Atlanta, GA.When should I host my Local tournament?
Local tournaments can be hosted between January 1 and June 30, 2013. The exact date should be based on your ability to attract the most participants. In seasonal indoor facilities and extreme weather markets (like Arizona, Nevada and Texas) that might mean January through March. The majority of our national marketing communications efforts will take place during April into June.What are the rules for substitutions?
Players can substitute teammates up to 7days prior to the start of your local tournament. Simply go to your profile and select edit or update. After this time period, players will need to contact their local tournament director to make changes. In either case, the profile must be updated to include the new player’s information. Player substitutions are not permitted in the Super Regional Playoffs or National Championships play.