- How many courts do I need to host a local tournament?
- What type of court surface do I need to host a local tournament?
- Can I sell food and beverages at my local tournament?
- Can I have a local sponsor involved with my tournament?
- What happens if I have to reschedule my local tournament?
- What happens if I have to cancel my Local tournament?
- Do I need to know my local tournament date prior to signing up as Host Facility?
- Can I add, change, or cancel divisions to host at my tournament after I have signed up?
- Can I host multiple local tournaments?
- Can I host my local tournament at different locations?
- Can I host the tournament over multiple days?
- How many teams qualify for advancement from my local tournament?
- How do I promote my Local tournament?
- How many teams do I need to host a Local tournament?
- How can I make sure I recruit the minimum 18 teams?
- What if I dont have 18 teams signed up for my local tournament?
- What is the deadline for teams to sign up for my local tournament?
- Can I have registration the day of my local tournament?
- How do I process the entry fee if a team signs up on the day of my local tournament?
- Can my local tournament be members only or is it required to be open to the public?
- I forgot my log in and password. How do I find it?
- How many divisions do I need to host?
- What is the minimum number of teams per division?
- I have 18 teams, but only across 2 divisions. Can I still host a tournament?
- My club already has a family tournament. Can I use my existing tournament for NFTC winners as well?
- What are the responsibilities of my club as a Host Facility?
- What are the benefits of being a Host Facility?
- How much time will I need to host a local tournament?
- How do teams advance in the National Family Tennis Championships?
- Are there any age divisions?
- What is the youngest age a player can be to participate?
- What is provided in the Marketing Kit?
- When will I receive my Marketing Kit?
- What is provided in the Tournament Kit?
- When will I receive my Tournament Kit?
- When will the Super Regional Playoffs be held?
- Can I use the NFTC logo on my website and facility promotional materials?
- When will I receive my portion of each team entry fee?
- If my local tournament is cancelled, do I need to send back the Tournament Kit?
- When should I host my Local tournament?
- What are the rules for substitutions?
» Tournament Hosts
- Register your tournament with the NFTC National office via online registration tool and once approved by the USPTA:
- Agree to participation and division requirements
- Promote tournament using approved marketing materials
- Schedule matches, execute tournament and submit scores
- Distribute giveaways and awards
- Support national sponsors, where appropriate
- Welcome Letter
- Promotional Posters
- Sample Tournament Email Blast (provided via email from the NFTC HQ)
- NFTC Counter Table Card
- NFTC Tournament Folder, including Rules & Regulations, Checklist, etc…
- NFTC Player Premium
- Tennis Balls
- Division Champion and Runner-Up Awards
The number of courts is determined by your format of play, number of divisions, and length of each event (number of days). Almost any multi-court facility can host a local tournament. You can also run the different divisions on different days giving you more flexibility. All local tournaments must be completed by July 6, 2014.
Any ITF Approved surface is acceptable. Play can be indoors or outdoors on hard courts, soft courts, or grass courts. Play at the regional playoff level and national will vary between hard courts or soft courts.
Yes, but the food vendor should not conflict with a national sponsor. Please check in advance.
Yes. However, you must submit the name and nature of the business of any local sponsor and receive permission from NFTC. This is to ensure no conflicts with national sponsors, whose support makes the entire tournament possible.
Notify NFTC (firstname.lastname@example.org) as soon as possible, but no later than 14 days prior to your previously scheduled tournament date. All Local Tournaments must be completed by July 6, 2015.
Notify NFTC (email@example.com) as soon as possible. We will notify any teams that have already entered your event and invite them to play in a different local tournament, if possible. If you received a Tournament Kit, you will be responsible for returning to NFTC Warehouse in Atlanta.
No. You can simply commit to hosting an event. However, you must provide your tournament date(s) within 10 days of receiving your approval from the USPTA.
Yes. You can add, change, or cancel divisions up to 14 days prior to your tournament. If you cancel a division for which players have entered and the NFTC cannot find those players another local tournament to enter, your players will receive a refund less the $3 processing fee. The NFTC will send your Tournament Kit 14 days prior to your start date. The quantities included in the Kit will be based on your registered teams as of 14 days prior to your tournament.
Yes. You can host multiple tournaments at the same site or different sites. Each local tournament will need to be registered separately and meet the individual tournament minimum requirements of 3 divisions of play and 18 total teams across the divisions.
Yes. You can host a local tournament at any facility at which you are responsible for play and have the right to host tournament play. You can also host different divisions at different locations if you wish.
Yes. The local tournament director determines the length of each tournament and the tournament format. Many tournament hosts have scheduled different divisions over the course of several weeks. This is an easy way to maximize off-peak court time hours.
The winning team in each division from your local tournament qualify for the next level play.
All NFTC local tournament hosts will receive a marketing kit six weeks prior to their tournament. This kit includes standard sized Posters, Brochures, and an Email Template to send to your player database. It also includes a Tournament Info Sheet for front desk staff.
Each host site is expected to recruit a minimum of 18 teams across at least three divisions. For example:
Father/Son: 4 Teams
Mother/Daughter: 6 Teams
Total: 18 Teams
Start your promotion 4 to 6 weeks prior to your local tournament using the marketing materials provided. Post your materials at your facility and in high traffic areas of your community. Encourage your staff and members to talk it up. Use your social media channels, particularily Facebook to drive awareness. The NFTC national office will also be promoting the tournament through national media and social media efforts year round with a heavy focus in March through June.
NFTC will contact you 21 days prior to your scheduled event to check your progress and offer assistance. Please do not hesitate to contact us (firstname.lastname@example.org) prior to this time. Pending the number of entries you have at that time, you may be asked to reschedule or cancel or continue. Local hosts with less than 18 teams will not recieve a commission.
All teams must register online. The local tournament director will determine the registration period. However, the entry deadline cannot be less than 48 hours prior to your first scheduled match time.
Online advance registration is required. The entry deadline cannot be less than 48 hours prior to your first scheduled match time.
Teams cannot register on the day of your local tournament. Teams must register online in advance for your local tournament. NFTC will be sending your Tournament Kit based upon the number of teams registered 14 days in advance.
Yes. “Members only” tournaments are allowed. However, we encourage you to open your tournament to everyone.
Visit the login area of www.familytennis.com. Follow the prompts to recover your log in and reset your password.
A minimum of 3 divisions is needed to host a local tournament and you must return a minimum of 18 teams across those divisions to meet the hosts requirements. Hosts will not be paid a commission if they don't hit this minimum requirements.
The tournament format you choose will determine the minimum number of teams per division. However, a minimum of 4 teams is necessary to allow for a credible format (i.e. Round Robin – 3 matches with or without a playoff).
You will only be approved for a sanction if you sign up for 3 divisions. However, if it turns out that you were only able to recruit teams for 2 divisions, we will handle on a case by case basis. In most instances, you will be approved to move forward.
Yes. However, in order to qualify for the Super Regional Playoff and National Championships, all tournament entries must be made online via familytennis.com and at the current NFTC price. In addition, The NFTC tournament branding and marketing materials must be used. By offering your players the chance to move on to the playoffs and national championship, you add an extra twist to your existing family tournaments.
Your responsibilities will be to:
Local tournament hosts meeting the minimum host requirements listed on your sanction agreement and published on this website, will recieve $360 plus an additional $20 for every team over the 18 team minimum. Hosts not meeting this minimum requirement will not recieve commissions. Revenue from Retail and Concessions: increase sales during tournament play. Revenue from Lessons: offer pre-tournament family doubles clinics Marketing Support: customizable marketing materials, at no costs to you. Tournament Kit: giveaways, tennis balls & awards provided, at no costs to you. Player Retention: retain existing players/members and recruit new ones. Easy to Run: player registration & tournament management all done online. Flexibility: choose amongst eight divisions divisions, select the tournament dates/times of matches
This depends on the format you decide to use. With the flexible format and you in control of your local tournament, almost any multi-court facility will be able to host a local NFTC tournament. You can also host a different division every week.
One team from each division of play at each local tournament advances to a Super Regional Playoff. Teams qualifying from their Playoff round in each division will advance to the National Championships. Once you provide the names of your local winners, we will send them information on the next round of play.
Yes, there are three separate age divisions, all based on the age of the child. A 10 and under; 18 and under age group and a 18 and older age group. If you are competing in the 10 and under or the 18 and under division, the child can not be 11 or 19 years of age prior to August 15, 2015. Play in all divisions is open to all amateur players.
There is no minimum age. This decision is completely up to you and your family.
We expect the majority of the local tournaments to be played during the May through June time period. However, recognizing seasonal indoor markets and extreme weather markets might want to start a little earlier. Your Marketing Kit will be available in March.
A small number of Tournament Kits will be available as early as March 1st to accomodate seasonal indoor clubs and extreme weather markets. You will receive the Tournament Kit the week of your tournament. Your roster of teams will determine the size of your Tournament Kit 14 days prior to your local tournament.
Super Regional Playoff will be held in late July, early August. The exact dates and locations will be determined no later than April 2015.
Yes. You are free to use the NFTC logo for promotion of your local tournament. We will also provide you with an email template to promote your tournament to your player database. You will also receive promotional posters and brochures.
Local tournament host fees (commissions) will be paid within 10 days of your submitting/posting your local tournament results. Only local hosts meeting the minimum tournament requirements will receive commissions.
Yes. The Tournament Kit should be sent back to the NFTC Headquarters in Atlanta, GA.
Local tournaments should be hosted between May through July 6, 2015. The exact date should be based on your ability to attract the most participants. In seasonal indoor facilities and extreme weather markets (like Arizona, Nevada and Texas) that might mean you start earlier. The majority of our national marketing communications efforts will take place during May into June.
Players can substitute teammates up to 7days prior to the start of your local tournament. Simply go to your profile and select edit or update. After this time period, players will need to contact their local tournament director to make changes. In either case, the profile must be updated to include the new player’s information. Player substitutions are not permitted in the Super Regional Playoffs or National Championships play.